We use AI to automate quoting, purchasing, and inspection paperwork. If it isn't live in 6 weeks, you don't pay for the build.
Quotes, purchase orders, inspections, scheduling, deliveries. Every one takes hours of manual work that AI can now do in minutes. We build AI workflows that run inside the tools you already use, with your data kept private and a person approving anything that matters. Your team gets the hours back. You keep the margin.
Free, 20 minutes. Bring one real workflow. No pitch deck.
The margin isn't lost on the floor. The hours go to paperwork between jobs.
An hour building a quote from a drawing. Another chasing a purchase order. A delivery scheduled by phone and a whiteboard. An inspection logged on paper and filed in a binder. None of it shows up as a line item, so nobody fixes it. It just happens the same way, on every job, every day, and it comes straight out of your margin.
Most software promises to fix this and then asks your team to change how they work. We do the opposite. We build AI workflows that read what your shop already produces, the RFQs, drawings, POs, delivery schedules, and inspection sheets, and do the manual work between the steps. Nobody learns a new tool. The hours come back.
What the manual work actually costs.
- 1 in 100
- Entries a trained person still gets wrong doing data work by hand. On handwritten or mixed-format documents, closer to 1 in 25.
- 3 hrs
- A day, per employee, spent on tasks that could already be automated. Roughly 60 hours a month, per person.
- 35 to 50%
- Of deals go to the vendor who quotes first. Slow quoting isn't a scheduling problem. It's a revenue problem.
- 31%
- Of work hours in manufacturing can be automated with technology that exists today. Most shops have touched none of it.
This is already running in shops like yours.
Three workflows we built and launched. Same manual problem, three different shops.
- Metal fabricationQuoting & job intake
Before RFQs arrived as spreadsheets, PDFs, and drawings. Matching every line to a part number and building the job record was done by hand.
After An AI workflow reads the RFQ, matches parts against the shop's own files, and exports clean job data straight to production. Quotes go out faster and every job starts with the right numbers.
- Manufacturing, quality controlInspection & records
Before Paper SOPs. Inspection results and quality records tracked by hand, one form at a time.
After SOPs became digital checklists. Every inspection result is tracked and every record is kept, automatically. Running in production for over 10 years.
- HVAC wholesale distributionVendor pricing & inventory
Before Raw vendor price sheets, in every format imaginable, matched into inventory records by hand every time prices changed.
After The workflow converts them into clean inventory records on its own. Hours of manual matching gone, and the margin right on every line.
The Manufacturing Workflow Pilot
One workflow. Fixed fee. Live in production within 6 weeks of kickoff, or you don't pay for the build.
- One AI workflow, aimed at the problem the Workflow Audit names: quoting, purchasing, inspection, scheduling, delivery, or inventory.
- Reads your actual documents: RFQs, drawings, POs, spreadsheets, PDFs, vendor price sheets, delivery schedules, inspection forms.
- Matched against your existing parts, files, and SOPs. Built around how your shop runs, not a generic template.
- Runs inside the systems your team already uses. No new tool to learn, no data copied into a platform you don't control.
- Documented data handling and a human approval step on anything that goes to a customer or supplier.
- Live in production, processing real jobs, within 6 weeks of kickoff. Usually sooner.
- A number attached: hours removed per week, error rate, or turnaround time, measured before and after.
- Direct weekly contact with the engineer building it. No project-manager relay.
- Multiple workflows running at once. That is the next pilot.
- Replacing your core ERP, CRM, or quoting system.
- Maintenance past the included 30-day post-launch window.
If the workflow isn't live and running on real jobs within 6 weeks of kickoff, you don't pay for the build. Not a discount. Not a credit. You don't pay.
We run 3 Manufacturing Workflow Pilots per quarter, so the same senior engineer scopes, builds, and launches every one. When the quarter is full, the next opening is the following quarter.
The Workflow Audit is a fixed fee. The build is quoted from the audit, once we know the exact workflow and how messy the inputs are. No hourly billing, no scope creep. Half to start, half when it's live on your real jobs.
Yes, it's AI. Here's how we keep it safe.
Your drawings, your pricing, your customer list. We treat them the way you would. These four commitments are written into every build.
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Your data stays yours
Before anything moves, we document which AI providers touch your data, what gets retained, who has access, and what the workflow must never see. You approve the map first.
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A person approves what matters
Quotes, purchase orders, delivery confirmations, anything a customer or supplier will see, pass a human checkpoint before they go out. AI does the work. Your team makes the call.
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It runs inside your systems
No new platform. No data copied into a tool you don't control. The workflow reads from and writes to the ERP, quoting tool, and scheduling board you already run.
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Every action is logged
Retries, exceptions, approvals, and outputs are recorded, so you can see exactly what the system did on any job and why.
Free call. Paid Workflow Audit. Then we build.
- 01
Discovery call
Free, 20 minutes. Bring one workflow that's costing hours. We tell you honestly whether it's worth going further. If it isn't, you leave with that answer and nothing to pay.
- 02
Workflow Audit
Paid, fixed fee. We map where the hours actually go across quoting, purchasing, inspection, scheduling, delivery, and inventory, and name the single biggest problem. You get a written report you can act on with or without us.
- 03
Build
A senior engineer builds the AI workflow for that problem against your real documents and files, not a generic demo. Data handling documented, approval points agreed, weekly check-ins with the person doing the work.
- 04
Launch and train
Live on real jobs within 6 weeks of kickoff. Your team learns to run it, we measure the hours and errors removed, and thirty days of adjustments are included.
Built for teams still running this by hand.
- Metal fabrication & machine shops
- Industrial equipment manufacturers
- Wholesale & distribution
- Inspection-heavy manufacturers
- Shops still quoting, scheduling, or dispatching by hand
If your process changes every week and nobody could tell you what "done" looks like, start with the call, not the pilot. We'll tell you honestly if it's too early.
The questions every shop asks before saying yes.
- What if our data is messy, or still on paper?
- Most of what we automate starts messy. That is the problem, not a reason to wait. Bring one real file to the discovery call, a bad scan, a handwritten inspection sheet, a vendor price list in three formats, and we will show you what the system does with it before you pay anything.
- Do we need to replace our current software?
- No. The AI workflow reads what your team already produces and writes into the systems you already run: your ERP, your quoting tool, your scheduling board, your inventory system. You keep your current software. You lose the manual work.
- Is our data safe? Is it private?
- Yes, and we show you exactly how before anything moves. We document which AI providers touch your data, what gets retained, who has access, where a person approves before anything goes out, and what the workflow must never see. Sensitive cases get extra architecture or legal review. You see the whole map before you say yes.
- Which AI do you actually use?
- Whatever fits the job. Most builds use a mix: Claude for reasoning and reading documents, other models where they're stronger, and plain automation where no AI is needed at all. We have no vendor allegiance, and we swap the model if a better or cheaper one comes along.
- Why a paid Workflow Audit before the build?
- Because the workflow you think is the problem usually isn't the biggest one. The Workflow Audit maps where the hours actually go across quoting, purchasing, inspection, scheduling, delivery, and inventory, and names the one problem worth automating first. The build is aimed at the thing that moves margin, not the thing that annoys you most. You keep the written report either way.
- How do we know it will actually save money?
- Every build launches with a number attached: hours per week removed, error rate, or turnaround time on the workflow the Workflow Audit picked. We measure it before and after. If nothing is worth automating, we tell you that on the free call and you never buy a Workflow Audit.
- What happens after it goes live?
- The workflow is yours. Thirty days of adjustments are included after launch. Most shops then bring us the next workflow; some run it themselves from there.
- How is this different from hiring a developer or buying software?
- A developer takes months to hire and covers one skill. Off-the-shelf software makes your team change how they work to fit it. We build around how your shop already runs, launch one working automation end to end, and put a guarantee on the date it goes live.
Find out what the manual work is actually costing you.
20 minutes, free. Bring one real workflow. We'll tell you honestly whether it's worth a Workflow Audit, and you'll leave knowing either way.